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Taskeni vs Notion
Taskeni vs Notion
Notion is a flexible workspace for docs and databases that teams can shape into a task tracker. Taskeni is task management from the start: boards, views, time tracking, and notifications without building the system first.
The short version
Where each one fits.
Choose Taskeni when
- You want a task manager that works on day one, without designing databases and templates
- You track time against estimates (Notion has no built-in timer)
- You want workload, My tasks, reminders, and a weekly review built for tasks
- You want automations, reports, and client share links on one plan at $6 per member (Pro, billed yearly)
- You want AI helpers on every plan, metered in credits, rather than tied to a Business plan
Notion may suit you when
- Your team writes a lot: specs, wikis, and meeting notes belong next to the work
- You want to design your own databases, properties, and views for many kinds of data
- You want Notion Agent, AI meeting notes, and Custom Agents (Business and up, or Notion credits)
- You publish pages or sites to the web
- You need desktop and mobile apps with offline access today
What stays the same
Boards, tables, calendars, and timelines over the same tasks; subtasks and dependencies; custom properties; repeating work; comments and @mentions; guests; and an MCP server for AI assistants.
Feature comparison
Taskeni and Notion, feature by feature
Notion details come from public plan descriptions as of October 2026. Plans change, so check the sources below for current terms.
| Feature | Taskeni | Notion |
|---|---|---|
| Built for | Task management for teams of 3 to 50 | Docs, wikis, and databases you shape into a tracker |
| Views | Board, List, Table, Calendar, and Timeline on every plan | Table, Board, Timeline, Calendar, List, Gallery, and Chart database views |
| Subtasks and dependencies | Every plan | Every plan (database subtasks and dependencies) |
| Custom fields | Every plan | Custom properties on every plan |
| Time tracking with estimates | Built in, with timers | No built-in timer |
| Recurring tasks | Built in | Repeating database templates |
| Automations | Pro plan | Buttons on Free; database automations on Plus and up |
| Guests | 3 per board on Free; unlimited on Pro | 10 on Free; unlimited on paid plans |
| Reports | Cycle time, throughput, and overdue trend on Pro | Charts: 1 on Free, unlimited on Plus and up |
| Docs and wikis | Task descriptions and comments in Markdown; no wiki | Yes, the core of the product |
| Built-in AI | Every plan, off by default; metered in credits (100 a month on Free) | Notion Agent on Business and up (trial on Free and Plus); Custom Agents use credits at $10 per 1,000 |
| MCP server and API | MCP server, REST API, and webhooks on every plan | Hosted MCP server (OAuth), public API, and webhooks |
| Two-step verification | Yes, with ten backup codes | Yes |
| Apps | Install from the browser today; iPhone, iPad, and Mac apps coming soon | Desktop and mobile apps with offline access |
| Price | Free for up to 10 members with every view; Pro $6 and Business $12 per member/month billed yearly, with a 14-day Pro trial. | Free (limited blocks for teams of 2+); Plus $10 and Business $20 per member/month billed yearly; Enterprise custom. Custom Agents use Notion credits at $10 per 1,000. |
Views
Board, List, Table, Calendar, and Timeline on every board
Switching guide
How to move from Notion to Taskeni
- 01
Decide what moves
Keep docs and wikis in Notion. Move the task databases: the ones with a status, an owner, and a due date.
- 02
Create a board per task database
Sign up, add a board for each task database, and turn its status options into lists and its tags into labels. Add custom fields for the properties you still use. Taskeni doesn't connect to Notion directly, so this part is by hand.
- 03
Bring tasks over with CSV
Export the database from Notion as Markdown & CSV and use the CSV file with Import CSV on the matching Taskeni board. Taskeni matches columns by name: Title (or Name or Task), List (or Status), Assignee or Assignee email, Start date, Due date, Labels (or Tags), Priority, and Description (or Notes). You see what will be skipped before you confirm.
- 04
Invite the team and link back
Invite teammates by email and add guests to the boards they need. Paste Notion links into task descriptions where a spec lives in Notion.
Common questions
Is Taskeni a good Notion alternative?
For task management, yes: you get boards, five views, time tracking, workload, reminders, and notifications without building them from databases. Taskeni doesn't replace Notion as a place for docs and wikis, and many teams keep both.
Can I import from Notion?
Not directly. Export a task database from Notion as Markdown & CSV, then use Import CSV on a Taskeni board. Titles, status, assignees, dates, tags, priority, and descriptions come across when the column names match. Page content inside each task stays in Notion.
How much does Notion cost compared to Taskeni?
Notion Plus is $10 and Business is $20 per member/month billed yearly, and Notion's AI agent is included from Business. Taskeni is free for up to 10 members with every view; Pro is $6 per member/month billed yearly and Business is $12, and AI on every plan uses metered credits. See pricing.
Can I use Taskeni and Notion together?
Yes. Link Notion pages in task descriptions, and connect both to your AI assistant through their MCP servers so it can read a spec in Notion and create tasks in Taskeni.
Sources (checked October 2026)
- Notion pricing and plan comparison
- Notion Help: Views, filters, and sorts
- Notion Help: Automate work with repeating database templates
- Notion Developers: Notion MCP
Product names are trademarks of their owners. Taskeni isn't affiliated with Notion.