Guests and private boards

Private boards keep sensitive work to the people on them. Guests let people outside your team work on a single board without seeing anything else.

Make a board private

1. Open the board and click the visibility tag in the header (it says Workspace visible).
2. Choose Only added members. The tag changes to Private board.
3. Add people from the board settings menu → Board members → Add from workspace.

To open it to everyone again, choose Everyone in the workspace.

Invite a guest to one board

1. Open the board and click Invite in the header, or open the board settings menu → Board members.
2. Under Invite by email, enter the person's email address and click Invite.
3. They get an email and join as a guest with access to that board only.

Pending guests show under Invited, where you can Copy link or Revoke.

Good to know

• On a private board, only the people on it can open its tasks. For everyone else, it doesn't appear in the boards list or in search results.
• If you add someone who's already in the workspace, they're added to the board straight away; no invitation is needed.
• Guests see only the boards they've been added to, on every screen.
• Guests can't change who can see a board.
• Only owners and admins can send invitations, including guest invitations.
• The Free plan allows 3 guests per board. Pro and Business allow unlimited guests. See Plans and limits.
• Removing someone from a private board takes away their access to its tasks right away.